Vice President & Chief Financial Officer

Vice President and Chief Financial Officer Rochester, NY Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what. The Vice President and Chief Financial Officer (CFO) is an executive leadership position responsible for the strategic advisement, oversight, and management of all financial activities for Planned Parenthood of Central and Western NY (PPCWNY). This includes developing the annual budget in consultation with the CEO and agency leadership. PPCWNY operates multiple grant-funded programs and insurance-funded, fee-for-service clinical programs. The CFO ensures financial sustainability, regulatory compliance, and operational efficiency across Finance, Budgeting, Purchasing, Revenue cycle, Payroll, Information Technology (IT), and Compliance functions. The VP and CFO also works in collaboration with the Board of Directors Treasurer, as well as the Finance, Audit, Investment, and Retirement Committees. This position will embed Just Culture principles to promote safety, trust, and continuous improvement. Essential Functions

• Financial Leadership: Provides strategic financial guidance to the CEO, Board of Directors, and executive team. Develops and implements financial policies, procedures, and internal controls to safeguard organizational assets and ensure accurate financial reporting. Partners with the Executive team to ensure departments across the affiliate are well supported in their planning efforts, including capital project planning and ongoing strategic and financial planning.
• Budgeting & Forecasting: Leads the annual budgeting process, including the development of operating and capital budgets. Prepares financial forecasts and cash flow analyses, monitors budget-to-actual performance and provides variance analysis and recommendations for corrective action.
• New Business Development: Develops business plans and evaluates new and existing business opportunities.
• Grant Management and Reporting: Oversees the financial administration of multiple federal, state, and private grants. Ensures compliance with grant requirements, accurate reporting, and proper cost allocation. Completes external reports such as the Medicaid Cost Report, Certificate of Need (CON) applications, and tax reporting and IRS Filings, and is the primary contact for the annual audit.
• Revenue Cycle Management: Directs all aspects of revenue cycle operations, including billing, collections, insurance contracting, and reimbursement for fee-for-service programs. Optimizes cash flow and minimizes denials and write-offs.
• Payroll & Benefits Administration: Supervises payroll processing, ensuring accuracy, timeliness, and compliance with applicable laws and internal policies. Collaborates with Human Resources on reporting and benefits oversight, including administration for the 401(k), 457(b) and frozen pension plans, and completing the DOL 5500 Filing.
• Information Technology Oversight: Provides strategic direction for IT systems and infrastructure to support clinical, administrative, and financial operations. Ensures information security and data integrity.
• Compliance/Risk Management: Oversees compliance activities related to financial operations, payroll and benefits, grant administration, insurance billing, and IT. Ensures adherence to all applicable federal, state, and local regulations and reporting requirements, as well as PPFA accreditation standards and organizational policies.
• Reporting & Analysis: Prepares and presents timely, accurate financial statements, dashboards, and analyses for management, Board of Directors, grantors, and regulatory agencies.
• Team Leadership: Leads, mentors, and develops a high-performing team across Finance, Revenue Cycle, Payroll, IT, and Compliance functions. Fosters a culture of accountability, transparency, and continuous improvement.
• Change Management: Communicates changes effectively. Develops phased implementation plans. Establishes feedback mechanisms and adjusts them based on the outcomes.
• External Relations: Serves as the primary liaison with external auditors, grantors, financial institutions, and regulatory bodies.

Other Accountability Activities

• Perform other duties as assigned.
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs.

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