Administrative Specialist 2

New Jersey Courts is seeking an organized and analytical administrative professional to join their team. The selected candidate will be responsible for purchasing, accounts payable, and fixed assets, while ensuring compliance with established policies and procedures.

Responsibilities

• Assemble materials and collect data to generate reports
• Establish and/or maintain record keeping/tracking systems and various spreadsheets
• Check written reports for completeness or accuracy; Verify data against source documents
• Compose routine correspondence as necessary
• Recommend purchases of equipment, materials, or supplies
• Provide vendor support and verification of compliance in NJSTART with various Treasury, Purchase & Property and Judiciary guidelines
• Purchase commodities via State of New Jersey contracts and non-contract; obtain quotes for purchases; create purchase orders in NJ Start system; review vendor bids or product history for cost savings
• Assist with the management of our fixed asset system
• Reconcile, research, and resolve discrepancies
• Ensure compliance with established policies and procedures
• Advise manager on related deadlines, rules and regulations
• Establish working relationships with divisions, vicinages and other outside organizations
• Participate in team or work unit meetings
• Establish and monitor workflow procedures
• Provide timely and knowledgeable customer service to both internal and external customers
• Communicate policies, rules and regulations, including state fixed asset, purchasing and payment guidelines
• Perform other support duties as required
• Regular and predictable physical presence at the worksite is an essential function of this position

Skills

• Graduation from an accredited college or university with a bachelor's degree
• Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits
• An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree
• Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date
• Degrees conferred outside of the United States must be evaluated by a recognized evaluation service
• Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position
• Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations
• Newly hired employees must agree to a thorough background check that will include fingerprinting
• In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey

Benefits

• The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings.
• The Judiciary offers a strong opportunity for growth.

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