Accounts Payable Coordinator

Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. The Accounts Payable Coordinator is responsible for the accurate setup, maintenance, and ongoing management of vendor records within the accounting systems, ensuring timely and secure payments while maintaining data integrity and compliance with company policies.

Responsibilities

• Maintain and update vendor records to ensure accuracy and completeness
• Identify and suggest improvements to vendor setup processes and controls
• Contact clients to verify payment method setup and changes
• Assist in-office with organizing office materials, including putting away envelopes and other printing supplies
• Enter vendor and payment records accurately into accounting or ERP systems while maintaining confidentiality
• Build and maintain positive relationships with clients and internal departments by responding promptly and professionally to clients via phone and email
• Support special projects, including annual 1099 preparation and other seasonal reporting
• Perform additional administrative and operational tasks as needed to support department efficiency
• Print checks for accounts payable and ensure all payment details are accurate
• Handle outgoing mail and accounts payable checks, including trips to the post office/FedEx office
• Assist with audit requests by gathering and preparing required documentation
• Provide support to Accounts Payable Analysts and other team members with various tasks as needed
• Perform other duties as assigned

Skills

• Minimum of 2 years college preferred
• Prior experience in accounts payable, finance operations, or related field preferred
• Purposes, methods, and practices of financial and accounting record keeping
• Proficient accounting software and Microsoft Office (Word, Excel, Outlook) skills
• Proper and effective use of English grammar and communication skills (oral and written)
• Ability to effectively listen to and empathize with clients
• Align with Charter Impacts core beliefs and business philosophy
• Maintain, encourage and participate in a close and highly collaborative team environment with clients and Charter Impact staff
• Adapt quickly to change
• Learn the appropriate rules, regulations and technical procedures specifically related to processing accounts payable for non-profit organizations and charter schools
• Understand and carry out directions in an independent manner
• Have strong attention to detail and organizational skills
• Effectively communication skills, both written and verbal
• Handle sensitive financial information with discretion
• Provide excellent communication and interpersonal skills
• Experience with Sage Intacct Accounting
• Any third-party procurement system

Benefits

• Medical, dental, vision, and life insurance
• 401(k) with company match
• 11 paid company holidays
• Winter break from Christmas Day through New Year's Day
• Employee Referral Bonus Program

Company Overview