[Remote] Operations Associate

Note: The job is a remote job and is open to candidates in USA. Quincy Institute is seeking an operations associate to support the organization’s financial and administrative operations. The role involves processing accounts payable and receivable, maintaining financial records, preparing journal entries, and collaborating with staff and vendors to ensure documentation is complete and deadlines are met.

Responsibilities

• Processing accounts receivables, accounts payables
• Maintain records and keep the records organized
• Prepare journal entries
• Liaise with contributors to verify the accuracy of invoices, track missing invoices, payments, respond to requests, etc
• Liaise with staff about deadlines for receipt uploads and check the chart of accounts for accuracy
• Liaise with vendors to be sure all documentation is received and all contact information is provided on invoice
• Update budget amounts, staff expense cards, and transaction uploads in the organizations Spend and Expense account
• Assist in preparing 1099s, sales tax returns, etc. as needed
• Assist with the preparation of budgets and financial statements
• Assist with tax filings and payroll processing
• Support director in streamlining and implementing processes for vendor payments, reimbursements, and budget set ups in the organization’s Spend and Expense account

Skills

• Manage multiple priorities efficiently and communicate effectively
• Strong work ethic and attention to detail
• Solid character and work ethic references are required

Company Overview