Administrative Assistant, Executive Office - DC

The Center for Global Development (CGD) is an independent, non-partisan, non-profit policy research organization focused on inclusive development. They are seeking an experienced scheduler and administrative professional to assist with calendar, travel, and logistical support for the Executive Office, ensuring effective operations to meet the organization's strategic goals.

Responsibilities

• Proactively manage and maintain the Vice Presidents' busy calendars with an eye toward maximizing productivity through planning, forecasting, and adapting to a highly dynamic schedule of engagements and meetings
• Collaborate with and support other Executive Office team members to ensure the overall coordination and smooth, resilient operation of administrative duties across the Executive Office
• Provide organizational support as a coordinator for the Non-Resident Fellow program, managing the nomination and renewal process and maintaining an accurate database of currently affiliated fellows
• Assist with event planning, creating and tracking invitations, speaker and providing overall logistical support as necessary
• Prepare Vice Presidents' travel arrangements (domestic and international)
• Orchestrate large-scale meetings including All Staff Meetings (ASM) and Research in Progress (RIP)
• Organize and maintain data for CGD’s VIP contacts and engagements in Salesforce
• Assist with document and contract management
• Work closely with the Senior Executive Assistant to the President and CGD’s HR team for the annual performance review process for direct reports of the President
• Provide front desk coverage during periods when the Operations and Culture Associate is unavailable, serving as the first point of contact for visitors and inquiries
• Backfill the role of Senior Executive Assistant to the President as necessary

Skills

• Bachelor's degree is required
• Significant administrative experience including calendar management
• Experience organizing meetings to ensure frequency, duration, agenda, and follow-up are consistent and serve to strengthen a meeting's usefulness
• Poise, confidence and an ability to interact with a variety of constituents, both internal and external, ranging from associate-level to chairperson, CEO and/or donor
• High-level proficiency in Microsoft Office. Expert calendaring skills required. Skills in Adobe Acrobat, SharePoint, One Drive, and/or Salesforce are a plus
• Professional, positive attitude with an ability to exhibit discretion and confidentiality
• Superb interpersonal, written and verbal communication skills including grammar, editing and proofreading
• An interest in development and geographical knowledge of developing country settings
• An innovative spirit, a way with people, a calm-under-pressure, and flexible approach when things move quickly

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