Administrative Assistant
SMBC Group is a top-tier global financial group offering a range of financial services. They are seeking an experienced Administrative Assistant to support their Washington D.C. office, responsible for various administrative tasks including travel bookings, meeting arrangements, and office management.
Responsibilities
- Handling business travel bookings and travel expense reimbursements using Concur
- Responsible for submission and management of reimbursement requests, and tracking and payment of expenses
- Maintain contacts and distribution lists for the team
- Scheduling and hosting meetings, in-person and online
- Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed
- Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests
- Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages
- Maintain office handbook
- Respond to ad-hoc requests
Skills
- Experience in an administrative capacity, preferably in a corporate environment
- Experience with Concur (in travel booking, requesting and expensing)
- Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook
- Ability to multitask and work in the fast-paced environment
- Strong written and oral communication skills
- Possess strong organizational skills and excellent attention to detail
- Highly collaborative and flexible in a team environment and able to form good relationships
- Excellent time management skills and ability to multitask and prioritize work
- Bachelor's degree preferred
- Writing, reading, and verbal communication skills in Japanese is preferred
Benefits
- Competitive portfolio of benefits
- Annual discretionary incentive award
Company Overview
Company H1B Sponsorship