Administrative Assistant

Ross Stores, Inc. is a leading off-price retail chain with over 2,200 stores, focused on providing high-quality brands at extraordinary savings. The Administrative Assistant will provide general administrative support to Group Vice Presidents and Vice Presidents, ensuring effective communication and organization of departmental activities while handling special projects as needed.

Responsibilities

• Perform administrative general office duties of a responsible and confidential nature, executing, with minimal direction, secretarial support at the highest level. Maintain a variety of complex records and files. Material is of a highly confidential nature. Coordinate use of major conference room and maintenance of equipment
• Act as liaison between department managers and their staff in matters involving the GVPs and VPs including meetings, documentation, and activities requiring authorized action
• Take appropriate authorized action in the absence of the GVP and VPs to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence. Handle projects as assigned, work independently with minimal supervision
• Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required
• Manage GVP's calendar working closely with other executive level admins to ensure efficient flow of information
• Receive and screen communications to the GVP including telephone calls and calendar invites, recorded messages and/or provide assistance using independent judgment to determine those requiring priority attention; channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance
• Perform basic customer or competitor research via internet search, phone calls, etc. (e.g., store hours) as well as project support (e.g., video review) on a recurring or as-needed basis in support of GVPs, VPs, and their respective teams
• Coordinate and resolve facility issues, as necessary

Skills

• College-level course work
• Excellent written and oral communication skills, including advanced level of proofreading, editing and grammar skills
• Excellent telephone skills
• Ability to type 60+ words per minute, accurately
• Advanced skills in work processing, presentation, spreadsheet and other software, Microsoft Office, i.e., MS Word, Excel, PowerPoint
• Ability to multi-task and prioritize tasks, with frequent interruptions, without direction
• Ability to use discretion in handling confidential information
• Attention to detail
• Ability to meet deadlines
• Ability to work as a key team member with a diverse group of professional staff

Company Overview

Company H1B Sponsorship