Program Assistant 3, Foundation Relations (Hybrid)

Northwestern University is a prestigious institution seeking a Program Assistant 3 for their Foundation Relations team. This role involves providing administrative support, managing communications, maintaining databases, and coordinating events to facilitate the team's efforts in securing funding from private foundations.

Responsibilities

• Creates new funding proposal records and updates as necessary for input into databases and tracking
• Maintains the accuracy of foundation information in the development database
• Prepares gift and grant transmittals and reconciles gift and grant activity as needed
• Compiles routine reports, tables, and charts from readily accessible information
• Prepares grant reporting reminders for OFR team members
• Proofreads correspondence and proposals
• Collaborates with staff across campus to track proposals, awards, and payments
• Manages communications received via departmental email
• Enters, tracks, and maintains documentation and logs of financial transactions
• Expense approval, purchases, and reimbursements per budget, reconciliation of accounts, and account transfers
• Creates and maintains financial records
• Coordinates departmental calendar
• Manages conference/event registration and travel for the Foundation Relations team
• Coordinates events, which may include scheduling rooms and arranging for routine materials, technology, and refreshments
• Maintains websites and/or blogs
• Creates new web pages and/or updates standard information/data within the application’s content management program
• Performs other duties as assigned

Skills

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
• At least one year administration, customer service, or other relevant experience
• Proficient knowledge of Microsoft Office applications, specifically Word, Intermediate Excel, and Outlook
• Experience with database software programs is required
• Experience with office management in higher education setting or other complex environment
• Excellent attention to detail and ability to prioritize and multitask
• Strong organizational, writing, and interpersonal skills
• Takes initiative and is proactive to resolve discrepancies and solve problems
• Ability to work independently and as part of team
• Advanced knowledge of Microsoft Excel
• Ability to work with University procedures and personnel

Benefits

• Meaningful, competitive, high-quality health care plans
• Retirement benefits
• Tuition discounts
• Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
• Flexible work arrangements
• Programs to help you locate and pay for quality, affordable childcare and senior/adult care
• Employee career development
• Variety of tools and resources

Company Overview

Company H1B Sponsorship