Administrative Assistant

Confidential Jobs is seeking an individual contributor with recognized skills in a specialized role in the field of Administration/Support/Service. The role involves providing support in document management, meeting arrangements, and maintaining departmental systems.

Responsibilities

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses
• Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time
• Create a local document management system for an office or department

Skills

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems
• Tasks may include purchasing materials, entering budgetary information, and recording time and expenses
• Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans
• Create a local document management system for an office or department
• Plan, organize, prioritize and oversee activities to efficiently meet objectives
• Understand and effectively use standard office equipment and standard software packages to support business processes
• Acquire, organize, protect and process data in order to fulfill business objectives

Benefits

• Semi-annual discretionary bonuses

Company Overview