Manager, Accounts Payable

Job Details Job Location: Allied Benefit Systems - CHICAGO, IL Position Type: Full Time Salary Range: $70000.00 - $78000.00 Salary Job Category: Accounting & Finance Description POSITION SUMMARY The Manager, Accounts Payable is responsible for overseeing the AP functions, ensuring efficient, accurate, and timely processing of all financial transactions. This role will manage a small, dedicated team of AP staff, maintain positive relationships with Vendors, Brokers, Carrier and Clients while ensuring compliance with the company policies. The AP Manger plays a key role in cash flow management, supporting month-end and year-end closing processes, and providing detailed financial reporting as needed. ESSENTIAL FUNCTIONS

• Deep understanding of accounting principles to ensure the accuracy and efficiency of financial operations while managing the full AP cycle.
• Accuracy and Compliance: Guaranteeing the accuracy of invoice processing and payments, adhering to company policies, internal controls, and relevant accounting standards (e.g., GAAP)
• Managing the full accounts payable cycle: including receiving, verifying, and coding vendor invoices, processing payments (checks, ACH, wire transfers, etc.), and reconciling vendor statements
• Vendor and internal relationship management: Developing and maintaining positive relationships with vendors, addressing inquiries, resolving discrepancies, and collaborating with internal departments to ensure seamless financial workflows.
• Process improvement and automation: Identifying opportunities to streamline AP processes, implement controls, strengthen automation, and optimize workflows for efficiency and cost reduction.
• Month-end and year-end close activities: Supporting and managing month-end and year-end close processes, including accruals, journal entries, account reconciliations, and audit preparation.
• Financial analysis and reporting: Preparing and analyzing AP-related reports and data (e.g., AP aging, payment trends, expense analysis) to support management decision-making.
• Cash Flow Management: Monitor and report on cash, ensuring collection of receivables with timely and accurate payment of passthrough vendor payables.
• Regularly Review and Analyze AP Performance Data: Develop and implement strategies to strengthen and define KPIs.
• Audit Support: Provide necessary documentation and support during internal and external audits.
• Lead, coach, motivate and develop. Responsible for one-on-one meetings, performance appraisals, growth opportunities and attracting new talent.
• Clearly communicate expectations, provide employees with the training, resources, and information needed to succeed.
• Actively engage, coach, counsel and provide timely, and constructive performance feedback.
• Performs other related duties as assigned.

EDUCATION

• Bachelor’s degree or related experience preferred.

EXPERIENCE AND SKILLS

• Minimum 5 years of accounts payable or finance background required.
• At least 3 years at a supervisor level and successfully demonstrated leadership competencies.
• Microsoft Dynamics Great Plains experience preferred.
• Intermediate skill in Word, Excel, Access and Outlook

POSITION COMPETENCIES

• Accountability
• Communication
• Action Oriented
• Timely Decision Making
• Building Relationships/Shaping Culture
• Customer Focus

PHYSICAL DEMANDS

• This is a standard desk role – long periods of sitting and working on a computer are required.

WORK ENVIRONMENT

• Remote

Here at Allied, we believe that great talent can thrive from anywhere. Our remote friendly culture offers flexibility and the comfort of working from home, while also ensuring you are set up for success. To support a smooth and efficient remote work experience, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 100Mbps download/25Mbps upload. Reliable internet service is essential for staying connected and productive. The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Compensation is not limited to base salary. Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend. Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Qualifications

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