Executive Assistant (ZR_25350_JOB)

This is a remote position.

Schedule:

• 40 hours per week, 5 days per week
• Flexible schedule with availability across time zones when needed
• Client Timezone:Eastern Time (Miami-based)

Client Overview

Join a dynamic and successful investment company based in the vibrant city of Miami! This established firm operates at the intersection of global finance and luxury lifestyle, with leadership that maintains an international presence and travels frequently between multiple prestigious locations. The company values innovation, efficiency, and cutting-edge technology, creating an environment where proactive thinking and initiative are not just welcomed but essential. You’ll be supporting executives who appreciate quality, discretion, and excellence in all aspects of their business and personal operations.

This is an exceptional opportunity for a seasoned Executive Assistant to provide comprehensive support to busy executives in a fast-paced, global investment environment. You’ll be the right-hand person managing both personal and business administrative functions, from complex international travel coordination to technology troubleshooting and vendor management. This role offers the perfect blend of traditional EA responsibilities with modern technology integration, allowing you to leverage AI tools and cutting-edge platforms while building meaningful relationships with high-level executives. The position provides significant autonomy and the opportunity to truly make a difference in streamlining operations for successful business leaders.

• Coordinate complex international travel arrangements across multiple time zones and residences
• Manage personal affairs and logistics for executives and their families
• Conduct business research and provide analytical support for investment activities
• Handle booking and coordination for airlines, accommodations, and premium services
• Organize and maintain digital files using Microsoft 365 and SharePoint systems
• Implement and manage organizational systems using tools like Notion
• Provide technology troubleshooting support across various devices and platforms
• Maintain strict confidentiality while handling sensitive information and financial transactions
• Communicate effectively with diverse vendors and service providers in the Miami market
• Respond to urgent matters during executive travel, including evenings and weekends when necessary
• Anticipate needs and proactively solve problems before they arise

Requirements

• Proven track record as a seasoned administrative professional with stable work history
• Excellent English communication skills (Spanish proficiency is a valuable plus)
• Advanced proficiency with Microsoft 365 suite, SharePoint, and modern productivity tools
• Experience with organizational platforms like Notion or similar project management systems
• Strong technology troubleshooting abilities and comfort with new digital tools
• Proactive mindset with exceptional problem-solving and critical thinking skills
• High level of curiosity, intelligence, and ability to learn quickly
• Demonstrated ability to maintain absolute confidentiality and discretion
• Flexibility to work across different time zones and adapt to changing schedules
• Comfort with AI tools like ChatGPT for translation, communication, and efficiency
• Preference for candidates with several years of stable employment history
• Ability to handle credit card transactions and financial coordination (no banking access required)

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring

Originally posted on Himalayas