Human Resources Assistant - Japanese
▶︎ Job Details:
• Job Title: Human Resources Assistant
• Hourly : $20 – $25 per hr
• Visa Support: No
• Language: English/Japanese
▶︎ What will you do:
We are seeking a detail-oriented and proactive Human Resources Assistant to support the daily operations of our HR department. This role will assist with administrative tasks, recruitment coordination, onboarding, employee records, and general HR support for our clients.
Recruitment & Talent Acquisition Support
- Draft, post, and maintain job advertisements on various platforms (e.g., LinkedIn, Indeed, company website)
- Coordinate and schedule interviews across multiple teams, ensuring timely communication with candidates and hiring managers
- Screen resumes and identify qualified candidates based on job requirements
- Conduct initial outreach to candidates via email or phone to confirm interest and availability
- Maintain the Applicant Tracking System (ATS), ensuring all candidate information is accurately entered and up to date
- Communicate professionally and promptly with applicants throughout the hiring process, ensuring a positive candidate experience
- Coordinate pre-employment steps such as background checks, reference checks, and offer letter preparation
- Assist in planning and organizing job fairs, campus recruitment events, and other hiring initiatives
- Support diversity hiring initiatives and outreach efforts
- Track and report recruitment metrics (e.g., time to hire, candidate sources, drop-off rates) etc
- Coordinate onboarding schedules, trainings, and welcome materials
- Ensure new hire paperwork is complete and compliant with federal and state regulations (e.g., I-9, W-4)
- Set up system access, equipment requests, and internal introductions
- Maintain and update employee records in HRIS systems (e.g., Workday, BambooHR)
- Assist in payroll and benefits administration
- Respond to employee questions regarding HR policies and procedures
- Help coordinate employee engagement events and internal communications
- Support compliance tracking, including mandatory training and policy acknowledgements
▶︎ Qualification :
- 1–2 years of administrative or HR experience, especially in recruitment coordination
- Familiarity with Applicant Tracking Systems (ATS) and HRIS software (for a plus)
- Excellent organizational, time-management, and communication skills
- Ability to handle confidential information with discretion and professionalism
- Strong attention to detail and multitasking abilities
- Japanese and English skills
Originally posted on Himalayas
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