Logistics Coordinator

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return.

The Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments.

RESPONSIBILITIES

Working in collaboration with the Logistics Manager and Supervisor:

Cross-Site Property Tracking & Coordination

• Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.

• Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability.
• Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging.
• Communicate regularly with Inventory Control, Registrar, and Specialist teams to ensure clear handoffs and status updates. 

Property Intake & Condition Verification (Registrar Support)

• Conduct “lite” condition verification upon arrival of works at the Breuer or York Avenue.

• Confirm piece count, tagging, pre-existing conditions, and accuracy of shipping documentation.
• Photograph incoming works and maintain visual condition records in internal systems.
• Collaborate with the Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness. 

Private Sale Logistics

• Serve as the key logistics point of contact for Private Sale viewings and client appointments, ensuring timely and secure movement of property across sites.

• Manage the intake, staging, repackaging, and return process for Private Sale property.
• Work closely with Private Sale teams and the Gallery & Viewing Coordinator to meet viewing schedules and presentation standards. 

Loop Truck & Transfer Scheduling

• Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad hoc and sale-specific transfers between LIC, York Avenue, and the Breuer.

• Ensure proper documentation, timing, and communication of all scheduled transfers.
• Monitor delivery timelines and escalate delays or conflicts as needed. 

On-Site Property Movement & Support

• Coordinate internal movements of property between storage, galleries, and salons to support exhibitions and appointments.

• Ensure works are handled according to Sotheby’s safety and security protocols.
• Support Art Handlers and Project Leads with information, access, and updated schedules. 

IDEAL EXPERIENCE & COMPETENCIES

• Bachelor’s degree or equivalent work experience

• 1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting
• Strong understanding of art handling, condition reporting, and inventory tracking
• Highly organized with excellent record-keeping and communication skills
• Comfortable working across multiple sites with shifting priorities
• Collaborative, team-oriented, and solutions-driven
• Experience with inventory databases and internal scheduling systems preferred
• Flexibility to work overtime and weekends as required 

The expected hourly rate for this position ranges from $26/hour - $31/hour. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate. In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law. Our offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.