Experienced Executive Assistant - Remote - Global Operations Support Specialist

About Omnipresent

Omnipresent is a global employment platform that empowers organizations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With a team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries, ensuring compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits. Our mission is to enable our clients to employ anyone, anywhere, any way.

About the Role

We are seeking an experienced and proactive Executive Assistant to provide administrative support to our CEO and Senior Leadership Team. This is a fully remote role, offering the flexibility to work from anywhere in the world. As a key member of our team, you will be responsible for managing calendars, coordinating travel arrangements, and providing daily assistance to the leadership team. If you are a highly organized and tech-savvy individual with excellent communication skills, we encourage you to apply.

Key Responsibilities

• Manage the calendars of the CEO, including scheduling meetings across multiple time zones
• Coordinate travel arrangements, including flight and hotel bookings, for the CEO and Senior Leadership Team
• Provide daily assistance to the leadership team, including preparing regularly scheduled reports, logistics, and other administrative tasks
• Assist with ad-hoc queries and tasks for the CEO
• Support executive-level initiatives, including project management and coordination
• Maintain administrative processes and design, implement, and improve processes for remote office and operations management
• Plan and organize events, both in-person and remote, across multiple time zones
• Perform general office management duties, including company swag, invoices, expenses, and other ad-hoc tasks

Requirements

To be successful in this role, you will need to possess the following skills and qualifications:

• Proven work experience or training in office management in a remote environment or operations role in a quick-growth/startup environment
• Excellent administrative and organizational skills, attention to detail, diligence, and accuracy
• Demonstrable experience working at executive level and with senior management teams
• Strong written and verbal communication skills
• Working knowledge of Microsoft Office, G Suite software, and various other computer systems
• Numerate and familiar with basic financial documentation, such as purchase orders, invoicing, accounts, and visa documents
• Experience in a customer-services-oriented environment, working with budgets, record-keeping, and inventory tracking
• Proven experience collaborating with external vendors, managing contract negotiations to ensure high-quality service, cost-effectiveness, and alignment with project objectives

What We're Looking For

We are seeking a highly motivated and adaptable individual who can work effectively in a remote environment. The ideal candidate will be:

• Capable of working on multiple tasks simultaneously, managing their time effectively, and managing conflicting priorities
• Eager to continually learn, drive best practices, and improve communications, processes, and templates
• Flexible and pragmatic in relation to work practices
• Displays initiative and is able to solve less-than-routine problems
• Approachable, curious, and enthusiastic with a positive and helpful attitude
• Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease
• Ability to work and manage various projects with multiple stakeholders across different departments (People, Finance, Legal)

What's in It for You?

We offer a range of benefits and perks to support your career growth and well-being:

• Shared ownership: Being a part of our journey means you'll own a piece of Omnipresent
• Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows
• Development: Training, coaching, and an environment that promotes career ambition and progression
• Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner
• Wellbeing: Mental health and wellbeing support and services through Plumm
• Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor, and we will also cover your internet costs
• Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds, and more!

Our Culture

We believe remote working is a great equalizer and we practice what we preach. Inclusivity is fundamental to our mission, and we are committed to conscious inclusion. We believe in the potential of everyone, regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.

How to Apply

If you are a motivated and adaptable individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your application through the link below:

We look forward to hearing from you!